The Club AGM is to be held at Monty’s Brewery Visitors Centre, Montgomery 13th April 2018 8:15pm
The venue has been booked from 8pm and the meeting will start promptly at 8:15.
The meeting is likely to take about an hour and we hope the venue will provide the opportunity to socialize afterwards, with their award winning beers and sausage rolls cooked to order on the evening which are £2.20 each. You can order these when they arrive.
On the serious side, the purpose of the meeting is to report (briefly) on the club over the past 12 months, including the financial position. The Club accounts are confidential so will not be available from the web site, but if anyone wants a copy before the night please e-mail treasurer@hafren.cc
It is also to elect club officers and committee member.
Some of the committee are standing for election again, but we require nominations for the vacant posts and will, of course welcome nominations where we have a candidate.
Steve Colidicott is standing down as Club Secretary after two years. Many thanks for your work Steve. This is an important post in the club so we could do with a nomination for this. The work involves attending approximately 6 committee meeting a year, taking and circulating the minutes to these and the AGM. Some correspondence with British Cycling (although most of this is dealt with by the Membership Secretary. And a small amount of (e-mail) correspondence with other interested parties.
Paul Coackley has stood down as Treasurer. Thanks are due to Paul for this. As this happened on the 31st December the club co-opted Pete Villiers to the post. Pete is standing for election at the AGM so his position can be ratified by membership, although of course further nominations are welcome.
As there is some catering to arrange and they may well be an election, it would be useful to have an idea of numbers. if you are planning on attending it would help if you let me know by e-mailing chair@hafren.cc. However this is only to help the meeting run smoothly, all members are welcome.
The Agenda (below) shows the details of committee posts and can also be downloaded here.
If you wish to stand for election please secure a Nominator and Seconder and advise the Secretary by 9th April so we can arrange an election should there be more than one nomination for any post.
Agenda
- Minutes to the Previous Meeting (AGM 15/5/2017)
Having been circulated previously these will be taken as read. Click this link to download Minutes AGM 2017.
There will be a motion to agree them as correct.
- Matters Arising
Item 6 Any Other Business.
Des Pugh volunteered to act as Club Press Officer to replace Darren Jarman. As this is a non-elected position the committee were pleased to accept.
Should there be any other matters arising that the membership wishes to raise it would be helpful if the Secretary was advised beforehand.
- Treasurer’s Report
- Junior Cycling Report
- Chair’s Report
- Election of Officers and Committee
Some members of the committee have agreed to stand again for their present positions.
The roles and responsibilities of these positions can be found by clicking here.
Officers
Chair Steve Taylor is seeking re-election as Club Chair.
Secretary Steve Coldicott is stepping down as Club Secretary. There are currently no nominations for this position.
Treasurer Paul Coackley stood down as Treasurer 31st December 2017. Pete Villiers was co-opted as interim Treasurer by the committee and is standing for election to the post.
Nominations are welcome for these and the vacant positions. Should any member wish to nominate another member for these positions then please send the Nomination together with the name of the Seconder to secretary@hafren.cc by April 9th. Please ensure that any Nominee is happy to stand for the post. Should there be additional Nominations the election will be held on the night.
| Position | Office holder standing for re-election/Nominations Received | Nominated By | Seconded by |
| Chair | Steve Taylor | Emma Serjeant | Tony Brooks |
| Secretary | Nominations required | ||
| Treasurer | Pete Villiers (Co-Opted acting Treasurer) | Graham Harris | Mike Holwill |
| TT Secretary | Tony Brooks | Steve Taylor | Paul Bufton |
| Member Representative 1 | Emma Sergeant | Tony Brooks | Ian Coe |
| Member Representative 2 | Mike Holwill | Ian Coe | Steve Taylor |
| Member Representative 3 | Graham Harris | Steve Coldicott | Paul Bufton |
| Member Representative 4 | Nominations required |
Paul Bufton sits on the Committee as Juniors’ Rep. This is a Co-Opted position and consequently is not for election
- Any Other Business
Please note although time will be made for Any Other Business it would help with the running of the meeting if items were submitted prior to the meeting. A final agenda can then be circulated and members will know what is to be discussed under this head
Please also note that second claim members are most welcome at the meeting, but cannot vote. Members wishing to attend should ensure their subscription has been renewed.
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